All Archives - Bistec Global Services - Services enabled, digitally!

Monthly Archive:

Archives

Development of Tax Management System

June 21, 2022

Overview

Our client is a technology firm that specializes in IT strategy consulting, solution delivery, data analytics, and technology infrastructure.

It is wholly owned by the government and focuses on increasing service efficiency by utilizing citizen and customer-centric systems. 

The ultimate goal was to create One Common Portal, which aims to bring different online services together onto a single platform and provide a more seamless user experience for the corporate community to manage their corporate obligations throughout the business.

Key Challenges

  • Our customer’s tax management system was quite old and was demanding a replacement,​ and they wanted to introduce a One Common Portal for their citizens.
  • Further, the users must register in multiple systems to perform the necessary statutory requirements. ​ 
  • The client wanted to enhance and streamline the tax administration process and provide self-service capabilities to taxpayers to promote tax compliance at the lowest cost.

Solutions

  • BTG provided a skilled, extended team to complement our customer’s team from system development, delivery, and deployment standpoint. 
  • Established required processes for project execution and established required DevOps processes. 
  • Established required tools and processes for team collaboration and for project execution. 
  • Requirements and solutions were studied and documented according to software development and support best practices. 

Technology and Tools

Outcomes

  • Closely collaborated with the onsite team to define the requirements, review, and provide feedback on solutions and deliveries. 
  • BTG developed cutting-edge applications to replace outgoing systems

Document Management Solution with SharePoint & Power Platform

September 14, 2021

Overview

Our client provides disability services that are required to maintain detailed documentation of their user behavior and needs, which amounts to more than 10,000 documents across the organization.

Most of the documents are required to be updated monthly before expiry.

These documents were stored from local folders to multiple software systems

Key Challenges;

  • Users were unable to search & access the documents as there were multiple storage places/systems
  • Employees did not refer to the documents as it should be in performing their duties resulting in less efficiency & effectiveness, since it was difficult to find documents.
  • Many duplicates of documents as new copies were created whenever someone could not find the required document
  • Documents were not updated as users often forgot about expiry date of the document, which resulted in nonconformities when government & other audits took place
  • Management was not able to get an overview of the documents & their health

Technology & Solutions

  • Power Apps was used as an easy interface for the users to locate, access & manage documents easily
  • Power Automate to manage document approvals & sending automatic reminders on document expiry
  • Power Bi isualizing the document overview & health via a dashboard for the management
  • SharePoint Online to store documents in a single system & providing features such as access controls, audit trails, etc.

             

Outcomes

  • Easy & secure access of documents as all the document were accessed via PowerApps interface
  • Increased document usage resulting in improved efficiency of work
  • No nonconformities during audits as documents were updated on time
  • Up to date documents as users were remaindered automatically on document

Customer Service centered solution to a Global ERP software solutions provider

September 10, 2021

Overview

Our client is a leading global enterprise software solutions provider. The client’s customers receive a portfolio of support services to maximize value from their software solutions. The client’s technical team of engineers struggled with managing effective customer communications while providing support services.  

The communication gap between customers and the technical team caused several issues for the client.

Key Challenges;

  • The technical team were overwhelmed with customer requests
  • Customer requests were delayed due to poor management of technical team availability
  • Customers were not updated on their request status promptly Customers were frustrated with the overall support service due to poor communication and slow response time.
  • Dissatisfied customers leave negative reviews that affect the client’s brand reputation.
  • Clear records of requests were not maintained, leading to incomplete customer request history.

Solutions

  • BISTEC formulated a dedicated team of IT services coordinators, with the correct skills following a consultative approach using BISTEC’s years of experience in IT service coordination. The team performed high quality, customer-focused case management with  24X7 operations.

Tools & Technology

         

Outcomes

  • Customers have 24 x 7 coverage when requesting support services.
  • Smooth service coordination between customers and the technical team, ensuring happy customers as well as a happy technical team.
  • High quality customer focused management of requests
  • The IT services team speeded up the process of resolving customer requests successfully, by enabling the engineers to focus on technical work
  • Clear records of customer requests are maintained providing complete request history and relevant information

Smooth function in business by streamlining financial accounts

October 27, 2021

Overview

Our client is an SME software company in San Francisco, United States. They provide an online platform for the food industry in the region. 

Key Requirement;

  • The management of our client wanted to establish their own entity in Sri Lanka, therefore they were looking forward to expanding their extended team. However, they found it hard to find a trusted and a competent company, who can help them in building a team. 

Solutions

  • BISTEC provided help in building a qualified and competent team based in Sri Lanka.  
  • Handled the whole recruitment process for the team, thus creating the trust with the client. 
  • Provided a well experienced financial accountant to take care of US Based accounting & bookkeeping needs of the client. 

Tools & Technology

           

Outcomes

  • The customer was able to reduce the workload.
  • Gain time to effectively focus on business growth.
  • Received more time to focus on his hobby, cricket coaching.

Let's talk

We love connecting

We are here to help and support you.

If you believe that we can help you or your businesses requirements - do feel free to drop your details here and don’t hesitate to give us a ring.

Connecting with us on LinkedIn works best.

    • Marlon De Cruz
    • Marlon

      Director

      • |
    • Johann De Cruz
    • Johann

      CEO | Co-Founder

      • |